Finance Meeting Minutes for October 30, 2009
Finance Committee Meeting Minutes
Friday, October 30, 2009
Committee members present: Becky King, James Martell, Paul Berry
Committee members absent: Bruce Tedtsen
Others Present: Kapryce Manchester
Meeting started: 9:15 AM
Meeting Agenda
- Reading of September minutes
- Approval of minutes
- Review and approval of Feb. & June ’08 and Jan., Feb., and April 09 Minutes
- Review of forms and policy information on capital assets presented during the September meeting
Eric Hart has resigned from the Finance Committee and we all appreciate his service to the community and the committee.
Roll Call
Minutes for September 30, 2009 were read.
Becky made a motion to approve the minutes for September 30, 2009 as read.
The motion passed unanimously
Review and approval of Feb. & June ’08 and Jan., Feb., and April 09 Minutes
Minutes for February 19, 2008 were read
Becky made a motion to approve the minutes for February 19, 2008 as read
The motion passed unanimously
Minutes for June 23, 2008 were read
Becky made a motion to approve the minutes for June 23, 2008 as read
The motion passed unanimously
Minutes for January 28, 2009 were read
Becky made a motion to approve the minutes for January 28, 2009 as read
The motion passed unanimously
Minutes for February 25, 2009 were read
Becky made a motion to approve the minutes for February 25, 2009 as read
The motion passed unanimously
Minutes for April 6, 2009 were read
Becky made a motion to approve the minutes for April 6, 2009 as read
The motion passed unanimously
Finance Committee Meeting Minutes
Friday, October 30, 2009
Page 2 of 2
Review of forms and policy information on capital assets presented during the September meeting
Paul presented the DRC inventory list to use for testing purposes. The committee will enter data from this document onto our draft Fixed Asset Inventory form and Capital Asset log.
The committee reviewed the layout of the Inventory form and data elements for both the Inventory form and the Capital Asset log. Jim will implement the modifications discussed during the meeting and present the modified forms to the committee at the next Finance Committee meeting.
We discussed a yearly inventory to keep track of and update the city’s assets. The inventory should be completed by December and due to City Hall by the first business day in January.
The committee discussed the Annual Planning Policy and the budget portion of that policy. We will have review and discussion of the policy added to the agenda for our next meeting. The meeting dates for our next 2 meetings were discussed and will be on the following dates;
Friday, November 27th at 9:00 AM
Friday, December 18th at 9:00 AM
The committee decided to purchase more books from the GFOA and will include those purchases in the next FY budget.
Meeting adjourned: 11:25 AM
Approved this _____ day of ________________________, _________
by _____________________________________________, committee member.
