Gustavus Lands Committee By-Laws
By-laws of committee, adopted by Council with Resolution #2007-10
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Gustavus Lands Committee
ARTICLE I. ORGANIZATION NAME
The name of this organization shall be the “Gustavus Lands
Committee.”
ARTICLE II. PURPOSES
The purpose and charge of this Committee shall be to advise and recommend appropriate action regarding land issues to the Mayor and City Council of Gustavus, Alaska:
Section 1.1 Methods, practices, policies and procedures of the Lands Committee will help promote a better, safer, more active and productive healthy life for all citizens of the community of Gustavus.
Section 1.2 Furthermore, this committee will help guide the acquisition and proper disposal of land through the least expensive but most beneficial manner possible in order to improve the life for all the citizens of Gustavus. The Committee will consistently provide the opportunity for community input during all committee meetings and deliberations.
Section 1.3 Furthermore,
the Committee will assist the Mayor and City Council as requested to
provide updates on all concerns, projects or issues concerning
Lands.
ARTICLE III. COMMITTEE MEMBERSHIP
Section 1.1 Members of the committee will be appointed by the Mayor and approved by the City Council during a City Council Meeting. Committee members will consist of a Chairperson and four (4) community members. In the event the committee is temporarily without a Chairperson for the committee, the Mayor and City Council may appoint a temporary member(s) to the committee until the position(s) is/are filled.
Section 1.2 Committee members will be selected for a three-year term. There is no limit on the number of terms a member may serve.
Section 1.3 There will be Five (5) seats on the Committee. Seat One will expire in one year from the origination date of these By Laws— a subsequent terms will be for three years. Seat Two will expire in two years from the origination date of these By Laws—a subsequent term will be for three years. Seat Three will expire in three years from the origination date of these By Laws—a subsequent terms will be for three years. Seats Four will be occupied by the Chairperson as long he/she is appointed as such. Seat Five will be occupied by another committee member with a three year term. (See Appendix A: Seat Term History)
Section 1.4 The Chair of the Committee will be appointed by the Mayor and approved by the City Council and will serve in that capacity until the expiration of the individual’s term or sooner if mutually agreed upon or requested by either the Chair, the Mayor or the City Council.
Section 1.5 The Vice-Chair of the Committee will be appointed by the Mayor and approved by the City Council and will serve in that capacity until the expiration of the individual’s term or sooner if mutually agreed upon or requested by the Vice-Chair, the Mayor or the City Council.
Section 1.6 The Secretary of the Committee will be a volunteer and will be appointed by the Committee Chair and will serve in that capacity until the expiration of the individual’s term or sooner if mutually agreed upon by Committee Members.
ARTICLE IV. MEETINGS
Section 1.1 The Committee shall meet at least six times a year to conduct business.
Section 1.2 A quorum will be established in accordance with those of the City oridnances.
Section 1.3 Each member will be entitled to one vote on each matter submitted to a vote of the Committee. Votes will be conducted by the quorum of members present and decisions will be made through the vote of members present.
Section 1.4 The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the Committee’s action in all cases to which they are applicable and in which they are consistent with these bylaws and any special rules of order that the Committee may adopt or which the Mayor and City Council may request or require.
Section 1.5 Absenteeism resulting in a member missing three meetings in a year may lead to the replacement of the member.
Section 1.6 The Secretary will prepare an agenda provided by the chairperson for each scheduled meeting listing the items of new and old business to be considered at the meeting. The agenda will be emailed to the Committee members at least five days before the meeting for their review. Said agenda will be posted as notification of a public meeting at three locations five days in advance of the meeting.
Section 1.7 Minutes will be kept for all the meetings and will be emailed to the members of the Committee no more than seven days after the meeting.
Section 1.8 The Committee may hold a work sessions. A work session notice will be prepared which identifies the time and place of the session and may include topics for discussion during the work session. Special and Emergency meetings will follow rules set forth in ordinance section 2.30.050.
Section 1.9 The Committee,
preferably the Chair, is requested to make a public report of the
status of the Lands Committee’s work in a City Council Meeting at least
three (3) times each year.
ARTICLE V. COMMITTEES
The Committee Chair may establish special committees for specific
assignments, as deemed necessary. The Chair shall appoint Committee
members to serve on special committees as appropriate. The findings and
recommendations of special committees shall be presented to the Lands
Committee and the special committees will be dissolved when assignments
are completed.
ARTICLE VII. BYLAWS
These bylaws will be approved and forwarded to the Mayor and City
Council for adoption by a majority vote of the quorum and will be
reviewed every two years and may be amended at any regular meeting of
the Committee by a majority vote of the quorum, provided that the
proposed amendment has been emailed to all members seven days in
advance of that meeting. Each approved amendment must be forwarded to
the Mayor and City Council for adoption.
APPROVAL: Committee
The above bylaws have been approved by the Committee. The Committee is now respectfully requesting a favorable resolution of the Mayor and City Council to finalize the implementation of these bylaws.
____________________________ / Date: ____________________
Ken Klawunder, Chairperson
____________________________ / Date: ____________________
Rita Wilson, Secretary
APPROVAL: Mayor and City Council
Resolution Number: ___________________
____________________________ / Date: ____________________
Sandi Marchbanks, Mayor
____________________________ / Date: ____________________
Kapryce Manchester, City Clerk
APPENDIX A: Seat Term History
Lands Committee
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SEAT ONE—Origination Date: February 8, 2007 |
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Name: Ken Marchbanks |
Date of Office: February 8, 2007 |
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Name: Sandi Marchbanks |
Date of Office: October, 2010 |
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SEAT TWO—Origination Date: February 8, 2007 |
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Name: Rita Wilson |
Date of Office: February 8, 2007 |
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SEAT THREE—Origination Date: February 8, 2007 |
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Name: Thomas Imboden |
Date of Office: February 8, 2007 |
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Name: Kenneth Klawunder |
Date of Office: October, 2009 |
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SEAT FOUR—Chairperson--Origination Date: February 8, 2007 |
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Name: Kenneth Klawunder |
Date of Office: February 8, 2007 |
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Name: Paul Berry |
Date of Office: October, 2008 |
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Name: Melanie Lesh |
Date of Office: October, 2009 |
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SEAT FIVE—Secretary--Origination Date: February 8, 2007 |
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Name: Hayden Kaden |
Date of Office: February 8, 2007 |
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