Library Meeting Minutes 12-5-2007

From: tagibson@starband.net
Sent: Friday, December 21, 2007 1:56 PM
To: Sylvia Martinez; bmirandabruno@gmail.com; Chris Spute; Janet
Lassiter; George Jensen; Sandi Marchbanks
Subject: Library Board Minutes

Gustavus Public Library Board Minutes of December 5, 2007

Hello again, let me know if you get this! Anne

Meeting called to order @ 9:03 by Chris Spute.

Roll Call: Chris Spute, George Jensen, Janet Lassiter, Anne Gibson, Sylvia Martinez, Sandi Marchbanks.

Reading and approval of minutes from November 7, 2007 meeting.  George moved to approve minutes as read, Janet seconded motion.  Passed unanimously.

Robert’s Rules Update:
 -Understanding Motions

Librarian’s Report:
 -Automation Grant: Cost estimate of supplies and laptop type terminal is $1,764.00.  Inventory is 10,277 items.
 -Fire Inspection: Inspection to be held in the fall in coordination with the school inspection.  Inspection must be done once a year.
 -Fuel Tank: George and Sylvia will look into a locking cap for fuel tank.

Committee Reports:
 -Budget Review: January 9, 2008 work session @ 9:00 am.
 -Review and approval of job descriptions:
  -Automation Contract: Barb wrote automation contract.
  Discussion. George moved to accept changes as discussed and
  recommended sending document to City Council for approval.
  Anne seconded. Passes unanimously.

  -Administration and Public Relations: George moved to
  approve interim pay for staff.  Janet seconded motion.
  Passed unanimously.

  -Sylvia suggested change to Library Public Relations
  Assistant.  Discussion. George moved to approve changes
  to LPRA position.  Anne seconded motion.
  Passed unanimously.

  -Sign Committee: Sign is almost complete.  Lou Cacioppo will
  submit invoice to the City,  Lou is donating his work for the
  amount that exceeded the $1500.00 agreement.

RFP for shelving: George moved to accept RFP from Mark Berry. Discussion.
Janet moved to amend RFP completion date to March 1, 2008.
George seconded motion.  Janet seconded George’s motion.  Passed unanimously.

George will follow up on the special order siding re: Charlie Rice.

Fundraisers:
 -Burgers and Bingo-Date set for February 23, 2008

 -Bricks: Change fee for businesses? Janet moved to change brick cost to $100.00 fir purchase by businesses or individuals.  George seconded.
Passed unanimously.

Meeting Place for Library Board Meetings: George made motion that the library board petition the City Council to allow regular board meetings to be held in the library meeting room. Anne seconded.  Discussion followed.
Chris asked for a vote to accept motion.  Motion passed 3 in favor, one opposed.

Calendar of Deadlines for Grants and Maintenance: Janet motioned to postpone these items until the next board meeting.  Anne seconded.  Passed unanimously.

Meetings: Library Board Meeting- 9:00 am January 2, 2008
        Library Budget Meeting- 9:00 am January 9, 2008.

Meeting adjourned @ 10:45am.