Gustavus Public Library Board Meeting

Chris Spute called the meeting to order at 1:05 p.m.

Members present:  Chris Spute, Davita Marchbanks, Janet Lassiter and George Jensen

Others present: Carolyn Elder & Sylvia Martinez,

Chris read the agenda, additions were added after the minutes were read from the previous meeting

January 2007 meeting minutes were read.  George made a motion to approve minutes with corrections.  Chris Seconded, all were in favor-motion passed.

Old Business:

Bylaws- tabled until April meeting

Youmans donation – update at next meeting

Outside Light/Photo Cell – it has been installed.  Sylvia needs some help with the instructions.  Motion sensor light would not work

Board Member Replacement/Secretary Position- tabled until next meeting

Information Display- Sylvia contacted city clerk – follow up at April meeting

Dr. Seuss Birthday Party- was a great success.

Students and Art – no further information at this time, update at next meeting

Fundraisers/Events

Fiber Festival- good turn out, lots of beautiful stuff.

Daffodil Sale – just getting started, Gusto and Janet said that they would donate additional soil- update at next meeting.

Book Sale/- Carolyn took the ones to the landfill that needed taken.  Other books are ready to go to Friends of the Library in Juneau.

Burgers n Bingo- Chris is preparing the food order and donation requests, follow up at next meeting

Cookbook update- Sylvia and Janet will start working on compiling the recipes, follow up at next meeting.  Still leaning toward printing and binding ourselves.

Bricks- info in newspaper, more flyers will be put up.  Follow up at next meeting.

10^th anniversary update- open house still needs to be planned.  The tentative date for the open house is May 27^th, which was the date of the ground breaking.  Work session to be planned for planning of open house.

Annual work plan/Committee Report/Budget- haven’t worked on the annual work plan, waiting on information from city council.  George will be presenting the committee report at this evening’s city council meeting. Carolyn went thru the budget that we worked on at the last work session.  Items were placed in the categories that the city clerk uses.  George made a motion to approve the budget.  Only discussion was about possible fine-tuning of items after talking with the city clerk.  Janet seconded, all were in favor, motion passed.

AkLA conference- Chris thought that this was one of the best conferences so far.  Lynne Jensen will be giving the AkLA report at the city council meeting this evening, March 8^th.  Sylvia, George, Chris and Carolyn gave a brief overview of what they attended at the conference.

Rasmusan Grant – Carolyn contacted them, we are still in consideration- update at next meeting.

Work Session – March 20^th at 1:00 p.m. to work on planning the open house.

New Business:

Building maintenance and funding – snow stops that have fallen off roof need to replace or plugged. A cover over book drop is needed.  Leak over bathroom needs to be investigated and ceiling tile replaced.  Light bulbs need replaced, front door locks are not secure, and siding on outside at base is having issues like cracking.  Sylvia will check into the costs for some of these repairs.  Follow up at work session.  George will contact Archie Kendle to assess the building for additional maintenance items.

Next meeting set for April 5, 2007 @ 1:00 p.m.

Suggested agenda items for next meeting:

            Graphic novels

            Teen supervised areas in library/policy  

            Rasmuson Grant update

            Board members replacements/secretary position

            Information display board

            Fundraiser/Events

                        10^th anniversary/open house events

                        bricks

                        burgers n bingo

                        bulbs

                        cookbook

                        Artist in School

            Building maintenance update

George made a motion to adjourn the meeting.

Meeting was adjourned at 2:53 p.m.