Library Meeting Minutes 12-11-2008
GUSTAVUS PUBLIC LIBRARY
LIBRARY BOARD MEETING
9AM Thursday, December 11, 2008 @ the library
AGENDA:
ROLL CALL:
Board Members: Chris Spute (Pres.), George Jensen, Lynne Jensen, Jaenell Manchester
Absent=Anne Gibson
Staff: Sylvia Martinez and Kate Boesser
Guests: none
APPROVAL OF MINUTES:
Approval of minutes from November 20th, 2008 meeting:
Correction: Under Old Business, Item #1. NCO Requests: Action Item b), sentence two. Change “FY2008” to “FY2009” The corrected sentence will read-- “This was not funded for FY2009 by the e-rate grant, so will be moved from payroll to contracting in the budget.”
MOTION: George moved, Jaenell 2nd. All approved the above correction:
Review and Approval of Minutes from December 3rd Special Meeting, held at City Hall with Chris Spute, George and Lynne Jensen, Mayor Bill Unkel, Sandi Marchbanks and City clerk, Kaypryce Manchester:
MOTION: George moved and Chris 2nd, all approved. No Corrections.
UPDATES:
NCO Requests (these will be voted on at tonight’s City Council Meeting)
a. Return $500 endowment fund
b. Move $2400 from payroll to contractual services for Corvid Computing
c. Move $300 from payroll to contractual services for internet modifications
Budget Review:
1. Sylvia reviewed her new accounting procedure and outlined the recent purchases.
2. Roof Repair: Board/staff need to contact an expert to evaluate the repair need as well as adding on the porch roof over the book drop and staff door.
Action: George will contact Paul Berry to review what needs to be done and how the bid process works. Sylvia will research a sample bid format.
E-Rate. Form 470 is going out for bids for a provider of long distance phones, local phones and internet service. Sylvia has been working with Valerie Oliver from the State to compile this form.
Maintenance in Library check lists
Boiler work: Mark Berry submitted an estimate for $714.00 . The city will take this money out of the reserve account.
Action: George will call Mark for status on this repair.
Fluorescent Lights (staff) & Halogen lights ($65 Labor): Sylvia called John Nixon about replacing the halogen lights.
Action: George, Lynne and Jaenelle will work on replacing the florescent lights. Sylvia will get a P.O. to hire John Nixon to replace halogen night.
Yard work : George and Lynne moved the garden shed on Dec. 9th to the land fill.
Bricks: George and Lynne and Jaenelle will install the bricks at a brick party.
Other maintenance needs or additions (Calendar): Put on next agenda the maintenance plan for future.
Grants (Calender)
ILC #2 grant status: report from Kate. She is almost finished with the automation project. She still has not received her 2nd payment check as of this meeting.
CIP: has been submitted by Lynne Jensen with help from Sylvia and Nate. It is available on-line on the City’s website.
Grant Writer’s grant request has been postponed.
Summer Reading funding source ideas:
· Jaenell suggested we could get kids to get pledges for # of pages read.
· Chris suggested funds from Burgers and Dessert to be dedicated for summer reading.
· Lynne and Sylvia and Kate will meet with Principal about funding for summer reading.
· Kate will research grants for funding. Put it in the annual library budget.
Continuing Educational Grants: Kate submitted $1379.80 for travel grant to AK state library for continuing education. Action: Bring appllication for membership to AKLA (Kate will print out).
Fundraisers (Calendar):
· Burgers and Desserts. 3rd Saturday in Saturday(?).
· Cookbooks: Janet Lassiter sold some at the craft fair. There are 5 left.
MOTION: Chris made a motion to approve taking money out of fundraising expenses to fund republishing the cookbook. Jaenell 2nd. All approved.
Action: Sylvia will check with Kaypryce on fundraising expenses update.
Librarian’s reports: Kate Boesser and Sylvia presented (see attached report):
Weeding schedule -- we need to weed 500’s and 600’s in 2008.
Action: Kate, Jaenell and Lynne will do this).
Action: Kate will put up a survey poster about request for on-line investing journal as well as an informational poster about SLED resources.
Library Employees Performance Standards:
Goals and Objectives Performance Standards (Calendar)
Action: Subcommittee will be formed to work on reviewing and developing performance standards for library employees. Chris, Lynne, Kate and Sylvia.
Employee Review Schedules (Calendar): Board member(s) will meet with staff on a monthly (informal), quarterly (semi-formal) and annual (formal) schedule for review of job performance.
New Business:
Board assignments
Library Quarterly Report to City: due tonight for City Council meeting.
Action: Lynne, Kate and Sylvia will work on this. Jaenell will present.
Persons wishing to speak on non-agenda items: None
Agenda items for next meeting and next meeting date (Calendar) Monday, Jan 12th, 9:00 am
Roll Call
Minutes of last meeting
Old Business:
--NCO budget items update
--E-rate update
--Maintenance at the library update
--Fundraisers
--Grants (CIP, Summer Reading, Continuing Education for Conference,
--Employee Evaluations
--Calendar Review
--Budget Review
New Business:
--Librarian Reports
--Board Assignments
--Persons wishing to speak on non-agenda items
Calendar Review and job assignments:
Action: Jaenell will ask if she can obtain from the park a “3 month at a glance” calendar for our use. Lynne will print out a better calendar.
MOTION to adjourn: George moved and Jaenell 2nd. All approved. Meeting over at 11:10 am.
Respectfully Submitted:
Lynne Jensen, board member
