Library Board Minutes February 2, 2009
Gustavus Public Library Board Minutes
February 2, 2009
1. Roll Call: Meeting called to order @ 9:10 am.
Members present: Chris Spute, Jaenell Manchester, Anne Gibson; George & Lynne Jensen by phone.
Staff: Sylvia Martinez and Kate Boesser
Board Liaison: Sandi Marchbanks
2. Approval of Minutes for January 12, 2009 Meeting:
Anne Gibson read minutes.
Motion: Anne moved, Jaenell 2nd to approve minutes. All approved, motion passed.
3. Budget Review 2010: The City Finance Committee will hold a meeting/luncheon, BLISS (Budget Luncheon Information Saturday), February 28. All City committee board members are invited to attend for assistance with 2010 budget.
Anne and Chris will attend.
4. E-Rate: Sylvia: We are waiting for response for e-rate to be approved at 90%.
5. NCO Review: The Boiler repair estimate is between $700.00 & $900.00. Sandi will speak with the City Council regarding funding the repair of the boiler.
Sandi recommended including a dollar amount in our budget for repairs.
6. Maintenance in Library Check List:
a.) Fluorescent lightbulbs need to be changed: John
Nixon will change fluorescent and halogen bulbs.
b.) Roof RFP: City will write Request for Proposal. Sandi commented the City would like to offer the job to a local person however there does not seem to be much interest. Sandi suggested that person hired be hired as an employee of the City (Force Accounting).
George Jensen will call TJ Lazar to see if he is interested in the job.
c.)No other maintenance needs at this time.
7. Grants:
a.) ILC Grant #2 is nearly complete; Kate will finish paperwork.
b.) Summer Reading Funding Source: We have not heard back from Chatham School District. Kate & Sylvia will talk to local ASB to make sure funding is requested.
c.) CIP: Sandi stated that once we submit the CIP request to the City it is out of our hands. When Sandi looked at the CIP she felt like it was something that would not be funded by the State; also funding would not be final until July. The server is something the community needs so Sandi asked for request to be removed from the State list and a request made to the City for funding. City Council discussed funding and approved request except for $1800.00. It will take a month for possible approval of another NCO for the $1800.00.
8. Fundraisers:
a.) Cookbooks: Sylvia and Janet are currently working on cookbooks.
b.) Burgers & Decadent Desserts: Rescheduled from February 21st to May 2nd.
c.) Golf Tournament: Lynne volunteered to organize.
9. Librarian’s Report: by Kate-see attached.
10. New Business:
a.) Quarterly report due February 12. The report in nearly complete for report to City Council. Jaenell will read report at Council Mtg.
b.) Funding for Program Opportunity: Nancy Lord, an Alaskan writer will be in southeast in March. Lynne has contacted her by email to see if she is interested in coming to Gustavus. Lynne has not had a response.
c.)No persons wishing to speak on non agenda items.
d.) Calendar review and job assignments: Considering writing a grant to put Gustavus School Library Books online as well as the Park Service Library.
Jaenell will talk with John Nixon re: lights
George will contact TJ Lazar re: Roof repair
Anne & Chris will attend Feb 28th Finance committee mtg. for budget review.
Sylvia will meet with Kapryce re:budget tracking and PO’s.
11. Agenda Items for March 2nd Board Meeting@ 9:00am:
· Budget Review Update
· NCO Update
· Maintenance & Library Checklist
· Summer Reading Update
· CIP Report
· Funding for new programs opportunity
12. Adjournment: 10:23am
Motion: Jaenell moved to adjourn; Anne 2nd. All approved.
