Library Board Minutes March 9, 2009

Meeting called to order @ 9:15.

1. Roll Call: Jaenell Manchester, Chris Spute, Anne Gibson

2. Met @ City Hall with Jim Martell and Bruce Tedtsen of the City Finance Committee and Kapryce Manchester to review and prepare budget for 2010.

Some items discussed:

·  Detail grants item by item

·  $2000.00 remaining in General Office Supplies for 2009 budget.  Purchase privacy screens and pull out trays with these funds.

·  Subscribers to GCN subsidize library internet @ $400.00 per month.

·  Library is the major user of the internet

·  Library must work on GCN contract to up the e-rate because library use is more than is subsidized.

·  Suggestion to shut internet down when the library is closed.

·  Discussion regarding payment of college credit for library employee- not approved.

·  Septic system needs to be pumped.  Fund in FY 2010

3. Board meeting moved to the library @ 12:30.

          Staff members present: Sylvia Martinez and Kate Boesser.

4. Approval of minutes for February 9, 2009 meeting.

Anne Gibson read minutes. Anne motioned to approve, Jaenell 2^nd motion.  All approved, motion passed.

5. Budget Review:

          a) Finance committee meeting- Anne, Chris and Jaenell attended.  Total Income FY 2010- 73,850.00.  Total expenses- 71,670.00.  Will meet March 27 @ 9:00 am to finalize FY 2010 budget.

          b)  BLISS was cancelled.

6. e-rate: Sylvia: Letter of contest approved @ 90%; letter approved but not the increase in rate.

7. NCO Review: 900.00 for privacy screens and pullout drawers will be funded in 2009 budget with funds left in Supplies-General.

Motion: Anne moved to use 600.00 for privacy screens and 300.00 for pull out trays for a total of 900.00 from Supplies-General 2009 Budget.  Chris 2^nd motion.  All approved, motion passed.

8. Maintenance in Library Check List:

          a) Lights- 3 haolgen lights and fluorescent lights need to be replaced.  Sylvia will speak with John Nixon about replacement.

          b) Roof- City needs to do an RFQ.

          c) Add annual pump check to the 2010 budget.

9. Grants:

          a) Summer Reading- ASB wrote letter to CSD requesting full funding.  ASB asked CSD to fund summer reading program in the District Budget each year.

          b) CSD will purchase books for the Battle of the Books next year.

          c) ILC Grant- Kate wrote letter to Gustavus School and Glacier Bay National Park requesting cooperation to coordinate all three libraries.

          d) PLA Grant- will review on March 27^th.

10. Fundraisers:

          a) Cookbook update- Janet is working on new photos.  Sylvia asked for PO From Kapryce for Capital Copy.

          b) 4^th of July auction- possibility for fundraising

11. Librarians Report: See attached.

12. New Business:

          1. Corvid Bid- Nate Borson bid 1200.00 for fees not covered by e-rate.

Motion: Jaenell moved to approve Corvid bid for contractual services of 1200.00 for FY 2010.  Chris 2^nd motion.  All approved, motion passed.

          2. Funding for Program Opportunities:  Tabled.

          3. Calendar Review and Job Assignments:

                   Jaenell- lights

                   Chris- Will contact Ponch Marchbanks re: septic     

                   System and Mark Berry re: pump check.

          4. March 27^th Board Meeting for 2010 Budget Review.

Agenda Items for April 6, 2009 Board Meeting:

·  Budget Update

·  e-rate update

·  Maintenance update

·  Grants- summer reading and ILC Grant

·  Corvid Bid

·  Fundraisers- Cookbook and Burgers & Decadent Desserts

·  Funding for program opportunities

Meeting adjourned @ 2:28 pm

Motion: Jaenell moved to adjourn, Chris 2^nd. All approved