Library Board Minutes May, 8 2009

Gustavus Public Library Board Minutes
May 8, 2009

Meeting called to order @ 9:12am.

1. Roll Call: Jaenell Manchester, Anne Gibson, George Jensen, Chris Spute, Lynne Jensen by phone.

Staff Present:  Sylvia Martinez and Kate Boesser

2. Approval of March 9, 2009 Board Minutes.
Anne read minutes.  Kate motioned to delete discussion regarding payment of college credit for library employee: payment was not asked to be approved.
Jaenell motioned to approve minutes; George 2nd motion.  All approved, motion passed.

3. Approval of March 16, 2009 Board Minutes to approve Summer Reading Hire.  Jaenell read minutes.  Anne motioned to approve; Chris 2nd motion.  All approved, motion passed.

4. Approval of March 30, 2009 Board Minutes to accept FY2010 Budget. Anne read minutes.  Jaenell motioned to approve minutes; Anne 2nd motion.  All approved, motion passed.

6. Budget Review- Freight dollars for FY2009 remain in budget.

7. e-Rate update- modifications to library internet was completed;
FY2010 e-Rate contract is set up to respond to library use.

8. 1800.00 for Privacy Screens- screens are not yet purchased; Sylvia would like help to find appropriate screens.  George suggested Sylvia call other libraries to see what type they have used.
Pull out trays have been purchased.  739.00 of 1800.00 spent.

9. Library Maintenance Checklist-
 a. John Nixon has been contacted; lights have not been replaced.
 b. Sylvia spoke with Mark Berry re: the pump.  Mark suggested putting it on the boiler maintenance list.
Mark Berry can fix the fuel float mechanism; $ left in Contractual Services.
 c. City has money for roof repair in reserve account.  Money has not been encumbered; do before FY2010.

10. Grants-
 a. Summer Reading: 3000.00 from CSD
 b. ILC: Rusty Yerxa will link Park Library with Gustavus; School Library cannot benefit from Grant because the school has no official librarian.
 c. % for art: Whale skeleton idea did not fly with State administrators.
 d. PLA Grant is complete.

11. Fundraisers-
 a. Cookbook-being completed, selling for 15.00.  People can bring in their prior edition and have supplement added.
 b. Burgers and Decadent Desserts- Success!  1956.00 deposited;
Expenses 397.33.
 c. Quilt Raffle- Tickets need to be printed.  Sylvia will call State Gaming to see when we can obtain permit # so tickets can be printed.
 d. Golf Tournament- Lynne is working with Mary and Janie on resolution of alcohol use @ Golf Tournament Dinner. GVA qualifies for application of permit for use of alcohol @ the event. Much discussion ensued.
Motion: As of May 8, 2009 the Gustavus Library Board will no longer have alcoholic beverages involved in any library functions including fundraisers. George made motion. Jaenell 2nd motion.  All approved, motion passed.

12. Librarians Report: See Attached.

13. TJ Lazar- Guest requesting information and design re: roof project.
Mr. Lazar’s presence is as a consultant on the roof project, not to give him an advantage for proposal.  Discussed ideas re: roof.  Library roof is foam panels so a gable is not possible.  Ask original architect to approve a plan for covered area outside of library in book drop area.  We have $ in Contractual Services.
Motion: Contract TJ Lazar to provide preliminary design for the snow shed work on library’s east side, not to exceed 450.00.  George made motion.  Chris 2nd motion. All approved, motion passed.

14. Corvid Bid- Library portion is funded for FY2010 Budget.

15. Summer Reading Hire- Eileen Clark and Heather Sellards have been hired for Summer Reading Program.

16. Storing Piano- Motion: Move Bonnie Harris piano to library for practice, jamming and lessons after library hours for the summer.
Jaenell made motion. George 2nd motion. All approved.

17. Request from City regarding board minutes- Put ‘Draft’ on minutes before approval and ‘Approved’ on minutes after approval and when submitted to City.

18. Next Board Meeting- June 1 @ 9:00am.

Meeting Adjourned @ 12:02.