April 16, 2010 Library Board Minutes

Approved ____________________________________Date_______5/25/10__________
GUSTAVUS PUBLIC LIBRARY
PO BOX 279 GUSTAVUS, ALASKA 99826-0279
PHONE (907) 697-2350  FAX (907) 697-2249
e-mail librarian@gustavus.lib.ak.us

Library Board Meeting Minutes
 10:AM  April  16, 2010

Board Attendance:  Artemis BonaDea, Jeneil Manchester, Eileen Clark, Sylvia Martinez, George and Lynne Jensen (teleconference).  City Liaison Jim Mackovjak (not present)
Approval of Minutes: Motion passed.
Calendar Review and status report:
 Septic tank evaluation to be done by Ponch Marchbanks.
 PLA Grant is in to the state.
 Travel grant is in to the city.
 CIP grant for roof extension is in the city’s hands (grant writer).
 Budget updates for FY10 and FY11 given by Sylvia Martinez.

Summer Reading:
 This item given top priority for “things to do.” 
 Coordinator and assistant need to be hired; so a job description must be written
  and posted.  Posting must be approved by the Mayor.  This year both
 employees will turn in timesheets.  Budget allowances for payroll are $2700 + taxes for coordinator (180 hours at $15/hour) and $1000 + taxes for assistant (100 hours at $10/hour).
 The Library’s supervisor for the Summer Reading Program is the Public
Relations Librarian (Kate Boesser).  The job description must include the city’s requirements as per city’s website link.  Eileen will work on the job description and qualifications list for the positions.
 
Maintenance:
Interior Lighting for center hall is completed.  Conference room and non-fiction
 sections are next on the list.
Water Testing is still a work in progress (see job assignments).

Grants/Plans:
Tech Plan update has been submitted and accepted.  We are in compliance to
 2013.

Fundraisers and Programs:
Bricks are on hold until Artemis returns.
 No other fund raisers were discussed.

Upcoming programs: These include storyteller Brett Dillingham on April 29 and AK
Poet Laureate Nancy Lord in mid-May.  Costs for Dillingham are being shared
With the NPS and the Gustavus School.

Travel Reports AKLA & PLA were given by Artemis, Eileen, and Sylvia.  All reported
 high satisfaction with the conferences and what was gained at the conferences.
 The AKLA conference will be in Juneau for 2011.  Jeneil attended intern training
 at the State Library.  All participants discussed possibilities of using information
 gained at the conferences and training to develop programs in Facebook use,
 search engines, finding books, database use that would facilitate learning styles
 for teens and adults in the community.

Winter Librarian Hire:
 This item is still under consideration.  Number of hours for both Sylvia’s and
Kate’s positions are okayed in the budget.  We will check Mayor Paul Berry about
 leave of absence for employees and/or having a seasonal employee status
 (rather than a substitute).

Quarterly Report to City is due June and will be worked on by Kate and Sylvia.

Job Assignments:
Summer Reading job description/qualifications – Eileen, Lynne, Sylvia
DEC/water – Artemis
Painting job description – Artemis, Sylvia, George
Bricks – Artemis
Letter about brick inquiry – Artemis will ask Kate the status
Facebook assistance – Jeneil
Quarterly Report – Sylvia
Septic tank – Artemis and George
Summer Reading training – Lynne and Eileen
Summer Reading hiring – Jeneil, Lynne, Eileen, Sylvia or Kate

Agenda and date for next meeting:  May 4, Tuesday evening, 7 p.m.  Eileen will bring ice cream.

Adjournment:  time 11:45 a.m. /Motion approved
--Persons wishing to speak on non-agenda items:   None