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November 10, 2006

November 10, 2006

 

 

Call to order and attendance, ascertain quorum: George, Allison, Diane, Carolyn.

Sandi, City Council Liaison. Quorum established but George has to leave early. Turned to work session.
 

Approval of agenda / additions or amendments: Approved

(Only addition of administrative items may be made.)
Reading and approval of minutes: waived


 

Topic

Time Allotted

Discussion & Outcome
OLD BUSINESS
 
 

Report by subcommittee on Project Scoping Form


 

 20 minutes Made revisions. Will send out to committee and bring to next meeting for voting. Attachment: Draft Project Scoping Form

Discussion on Strategic Plan Update. Presentation by Chair regarding City Council guidance

 

 15 minutes Done. Allison will draft insert for plan to include work that has been accomplished to date.

Subcommittee on Public Communication Strategies. Presentation of VMI information


 

 20 minutes

Discussed standardized agenda form. Learned from Sandi that committees shouldn’t add significant items to agenda…has to be posted for the public process.

OK on library posting city business.

Update on Policy and Procedures


 

 5 minutes Done. Policies written by the planning committee have been forwarded to Becky to be formatted and reviewed by city council. They will undergo approval process by city council.
NEW BUSINESS:
 
 

Discussion on long term absence of committee members

 15 minutes Sandi will send email to all committee members saying people can either teleconference into committee meetings while on travel status, or be removed from the committee. Committees should list active committee members on agenda posting.
Public comment on non-agenda items 10 to 15 minutes depending on number of participants None.
Schedule next meeting 5 minutes Fri, Dec 8, 2:00, City Hall.
Set agenda 5 minutes

Preliminary agenda for following meeting:

Finish Project Scoping Form—vote on

Finish work on standardized agenda form

Review summary of strategic plan review & approve to forward to City Council.

Begin planning Kumbaya—Invite VMI?

Develop calendar for budget/planning cycle

Look at work plan form and budget forms


 
Other Notes
 

Diane will be absent for 3 months. She will teleconference in to meetings.

Carolyn will be absent from mid-December to mid-January.
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