Call to order and attendance, ascertain quorum.

Members present: Carolyn Edelman, Greg Streveler, Allison Banks, Nathan Borson, Bruce Tedtsen, Wayne Howell

Members absent: none

Also present: Jim Healey (applied for committee seat), Jim Martell, Ken Klawunder

Approval of agenda / additions or amendments:  approved as amended, (order of items)

Reading and approval of minutes:  approved

Topic

Discussion & Outcome

Old Business

1.   DCCED community survey update

Nate:  no news.  Can take off our agenda now. Ken: the survey should go out today or tomorrow.

2.   Library information center update

No news.  Nate will clear up budget issue by email.  Ken says there is no problem with funding if there is money in the budget.  Allison:  library has to order, she will maintain.

3.   DRC site selection update

Nate:  can this come off agenda?  Greg:  doesn't need to be every month.

Greg: John Barry in town now.  He and Greg will finalize septage site plan.  Then it will have to be approved by DEC and City Council.  It's clear the project won't be ready this summer. 

Nate:  nothing for planning committee to do on this now.  Public process has been done.  Greg:  later the public will have to be involved again.

4.   Committee membership

Nate has updated email mailing list and memberships.  Has made corrections people sent to him. 

Jim Healey has submitted an application for membership. 

5.   Capital Projects and Annual Work Plans

Jim Martell:  Strategic Planning Committee will do capital budget, Finance will do operating budget.  Finance has worked on forms.  Finance would like comments on draft forms and would like the planning committee to attend their next meeting on 1/21/08, 7:00 p.m. 
Wayne:  purchase request can also be a project.  Jim pointed out definition included on form.  Nate/Allison:  duplication on scoping form?  Allison says the scoping form would be a worksheet used to get the numbers for budget forms.  Nate:  scoping form helps make the decisions. 
Wayne:  very clean forms.
Allison:  if funding a project, the scoping form will be needed. 
Bruce:  this form encapsulates the scoping form information.  Suggest we use both.
Wayne:  suggest using a title for each project.
Nate:  we should each study the forms and bring comments to the finance committee meeting.  Be prepared to discuss project scoping form.
Greg:  budget form is a distillation.
Nate:  committees should address questions ahead of time to save time for council.  The Scoping form does that. 

Jim:  the budget information session needs to be planned.  His dvd movie projector with portable screen works well.  Has a portable screen.  He would like to know what's available at the library.  Jim will call Allison at library to get info. 

Carolyn:  Do we need to plan for the kumbaya?  Nate:  should come up with an agenda tonight.  Allison:  should present scoping form.  Bruce:  should make agenda with finance committee on the 21st.  Jim placed this item on their agenda.  We need to come prepared.  Nate:  City council should think if they have things for the Kumbaya agenda.

6.   Waterfront Planning

Wayne:  CC members met with DNR and AG's office.  It was a bureaucratic rope-a-dope.  Nobody with State wants to deal with it.  Ken:  we will be pushing it "upstairs" to governor, legislators. 
Wayne:  can’t do planning effort until the question is answered.  The dock process pushed the issue.  Funding for tank farm will hold as long as we are making a good faith effort to resolve the site issue.

7. CIP submissions

Ken:  siding for firehall request was resurrected.  Hank has revised his request for trails on conservancy land.  Ken will check with Robin Parks to make sure the requests are ok.  The internet for clinic and preschool projects may just go to endowment requests.  The foot trail project may end up going to endowment also. 

Nate:  we will drop CIP from next agenda.

New Business

Public comment on non agenda items

none

motion to adjourn

8:03.  Next meeting 2/4/08, 7:00, City Hall.  Kumbaya Training session is scheduled for 2/23.  Planning members should attend Finance committee meeting 1/21/08.