December 7, 2009

Approved as amended 1/4/10

Planning Committee Meeting Minutes

Meeting Called to order 7:02 P.M., Gustavus Public Library

In Attendance: Nathan Borson, Allison Banks, Adrianna Cahill, Wayne Clark

Absent: Wayne Howell

Also Present: None

Meeting Minutes from November 2, 2009: Reviewed and approved unanimously.

Old Business

1. Policy development “Annual Planning”

Motion to approve the 4.04.040D Annual Planning Policy as written. After brief discussion, Motion passed 4-0.

2. Policy development “Information and Communications”

Committee member Wayne Howell, who was to submit work done on this item, was absent for this report. Therefore this agenda item was tabled until his return.

3. Grant writer(s) request for proposals- Status update

Status update forwarded to City Council as written.

4. Grant writer- Prioritized list.

Nate Borson recused himself from this discussion, due to his association with one of the Capital requests. The Chairmanship was turned over to Allison Banks at this time. After discussion, a motion was made/seconded to turn over the Capital Request List to the grant writer in the following order: (1). Rink Creek, Good River Bridge, Culvert (2). DRC Facility Improvement Project /Chemical Storage Building*   (3). Fire Hall Improvements (4). Community-Wide Broadband Network (5).Two Clinic Projects (6). Covered Library Entrance.

 (* Note: it was requested the DRC combine their two requests).

After no further discussion the motion passed 3-0. The meeting was then handed back over to Chairman Borson.

5. City Facilities Planning

Much discussion took place concerning a usable model in which to address the need for the building of future Community facilities. All members agreed this is a large undertaking, several models were discussed. Committee member Borson will present a rough draft of his proposal at the next meeting, and contact Nicole Grewe (DCCED) for her ideas. Committee member Banks will look at our Community Survey and Strategic Plan for input. Committee member Cahill will address Issues and Concerns for this model.  

New Business

1. Public Comment-none

2. FY2011 Annual Planning

The committee discussed the need for entities seeking CIP funding to submit their Annual Work Plan by the first Monday in March 2010. The planning committee will assist each entity at that time with developing their Annual Work Plan and Capital Requests.

Allison made motion to adjourn. Adrianna second. No discussion Passed 4-0

Committee tasks:

1. Wayne Howell- Policy development “Information and Communications”

2. Allison Banks- Talk to DRC about combining requests for project list.

                            -Look at Strategic Plan/Community Survey for Community facilities

3. Adrianna Cahill- Look at Issues/Concerns area for Community facilities plan

4. Nathan Borson- Submit ideas/proposal for Community facilities model

                             - Contact Nicole Grewe for Community facilities model

5. Wayne Clark- Minutes for meeting, copy to Banks for council report.

Meeting adjourned 9:15 pm