February 10, 2009

Meeting called to order 7:12 PM, Gustavus Public Library.

In attendance: Nate Borson, Allison Banks, Wayne Clark, Wayne Howell.  Absent:  Bruce Tedsen.  Also in attendance - Sandi Marchbanks, Kapryce Manchester.

Meeting Minutes:  Reviewed and approved unanimously. 

Old Business:  Bylaws discussion. 

1)     -Review of membership roster - there are three seats currently vacant.  Wayne Clark appointed to Seat 1, to expire June 14, 2011.  Complete list is  available in Planning Committee Bylaws. 

     -Appointment of Officers - Nate Borson is chair, and will hold that position until June 14, 2010.  Vice Chair is currently vacant (was Carolyn           Edelman).  Chairman Nate Borson asks for volunteer to that position, name to be forwarded to the Mayor.   Allison Banks volunteers to serve as Vice Chair.   Wayne Clark volunteers to serve as Secretary.  Chairman will pass these two names along to the Mayor for appointment.

2)  Discussion of draft Information and Communications Policy and Procedure.  The Draft document organized by Nate is the template for discussion.  Discussion centered on the Policy section, and on the Issues and Concerns section.  Nate captured elements of discussion on the draft document. 

3)  Tasks that come out of discussion:  Committee will look at state law in this regard.

     Wayne Clark is assigend AK Code 40.10, 40.17

      Allison Banks takes 40.21

      Nate Borson takes 40.25

      Wayne Howell will look through AS29 for all pertinent material

     All will look at Open Meetings Act - 44.62.310

     All pertinent material will be copied and pasted into a word document to be shared with committee. 

4)  Next meeting Monday, March 2. 

5)  Meeting adjourned 9:50 PM.