January 4, 2010

Meeting Called to order 7:07 P.M., Gustavus Public Library

In Attendance: Nathan Borson, Wayne Howell, Adrianna Cahill, Wayne Clark

Absent: Allison Banks

Also Present: John Nixon, Kapryce Manchester

Meeting Minutes from December 7, 2009 amended to include adjournment at 9:15, then approved unanimously.

Old Business

1. Policy development “Information and Communications”

Committeeman Howell asked to postpone for further study with a report at next meeting, so moved and approved unanimously.

2. Grant Writer

The grant writer appointment has been approved by the city council, and will be asked to consider the prioritized list forwarded by the committee. Nate Borson will forward paperwork on the CIP list to the Grant Writer, and it is hoped the City Council will consider the prioritized list during their next meeting. Visitor Nixon asked what will the Grant Writer be looking for on the CIP requests. Answer by chairman Borson “Our needs, the Grant Writer will help to look for and to fund these needs, using the prioritized CIP list to help.”

3. City Facilities Planning

Chair Borson handed out his draft on Facility Planning for consideration and discussion. This document included areas of purpose and need, definitions, scoping phase, and preparation phase suggestions. The discussion that followed considered this might be called “Facilities and Services” or “Functions and Facilities” in order to include the city’s vision goals and Strategic plans for its future. The committee asked Chairman Borson to share this document with Nicole Grewe, Allison Banks, and Adrianna Cahill for their input.  Borson will draft a resolution after our next committee meeting for possible Council action. Because of the future need of a policy like this, there seems to be a pressing need to amend the Strategic Plan by putting this in somehow.

New Business

1. Public Comment on non agenda items

None voiced

2. FY 2011 CIP Requests

Chairman Nate Borson then asked to be recused because of his potential conflict of interest due to a financial interest in a company that might bid on the community broadband network project. He then turned the meeting over to presiding officer Wayne Howell. Howell ruled he saw no financial involvement in the selection process for the city proposal. He felt that Chair Borson’s financial interest as a potential bidder would not affect the committee's action to move the project forward nor influence the city's decision on the matter. Howell ruled no conflict, and the meeting was handed back to the chair, with no objection from other committee members.

After much discussion, the committee agreed to prioritize the CIP proposals in the following order: (1). Fuel Float  (2). City Hall Remodel  (3). Fire Hall Improvements  (4). Covered Library Entrance  (5). Community-Wide Broadband Network  (6). DRC Chemical Storage  (7). DRC Facility Improvement Project  (8). Good River Bridge, Culvert  (9). Rink Creek Bridge  (10). 2 Clinic Projects. Motion was made/seconded to pass these recommendations for CIP projects to City Council. Motion passed 4-0.

Next scheduled meeting: February 1, 2010

Meeting Adjourned 9:16 PM

Committee tasks:

Wayne Howell- Policy development “Information and Communications”

Allison Banks- Review Chairman Borson’s City Facilities resolution proposal.

Adrianna Cahill- Review Chairman Borson’s City Facilities proposal for

                              issues/concerns

Nathan Borson- Draft resolution concerning City Facilities to be forwarded to City

                            Council for consideration. Share draft with committee members Cahill,

                            and Banks for their input, and  Nicole Grewe before our next committee

                            meeting, Feb. 1

Wayne Clark-  Minutes for meeting, forward to Chair Borson.