May 10, 2010

Called to order 7:10 pm.

Present: Nate Borson, Adrianna Cahill, Allison Banks. Absent: Wayne Clark, Wayne Howell.

4/19/10 Minutes: Adrianna moved to approve the minutes as written. Allison seconded. Unanimously approved as written.

Old Business:

Grantwriter: The legal department of the Dept of Commerce EDA is reviewing the funding for hiring our grantwriter. This is the first time this particular source has been used in this way so they are checking the legality of our request. We don't know just when the funds will be available. Kapryce is supposedly checking on it periodically.

Information and Communications Policy: Adrianna talked with Lawrence Blood who felt Wayne H.'s draft may be sufficient as a starting place. She has also gotten a state guideline for the "file plan"/records retention we can use to create our own. There do not seem to be any other state examples out there that draw on the state statutes.

    Task: All should read the AK statutes on records retention that Nate will email to us. Also review Wayne's earlier draft and think about how we can incorporate the two into our own specific policy.

    Task: Adrianna will ask Lawrence Blood if a "decision tree" exists to help users determine what is a record and what type of retention will apply to various items.

Strategic Plan Revision: Discussed Allison's comments on the current draft of the proposal. Members are in agreement on the direction the revision should be taking. Adrianna moved to adopt the revised draft and that Nate present it to the City Council at the next Work Session this week. Motion passed unanimously.

New Business:

Committee Member Terms: Wayne Howell's seat is due to expire on 6/14/10. Nate will ask whether he plans to renew it. If not, we will advertise the vacancy.

Adjournment: Adrianna moved to adjourn. Allison seconded. Passed unanimously and adjourned at 8:45 pm