October 8, 2009

Summary of Committee Activities for the Past 4 Months

The planning committee has been mostly on vacation since our June 10 report; we have had only one meeting, on August 3, due to busy and conflicting schedules.

• Policy and Procedure - continued working on Information and Communications - Still under development.
  
• Grant writer - We developed and issued a request for proposals for grant writers to seek funds for community needs. We have received three proposals to be opened at our next meeting.
  

Summary of Proposed Activities for the Next 4 Months

• Obtain annual operating budget procedure from Finance committee to finalize Annual Planning Policy and Procedure.
  
• Continue working on Information and Communications Policy and Procedure.
• Coordinate grant writing efforts
• • Review master list of unfunded community needs, recommend to city council top priorities for which to seek grant funding
  • Supervise grant writer(s) and coordinate with other city staff

• Mayor Bill Unkel has requested that  the planning committee assist with or lead a planning effort to guide the organization and operation of the fire department.
• Planning committee chair has received a citizen request for committee consideration regarding the possible siting of City Hall on the dock island and will discuss the question at our next meeting.
  

Budget Update

Recommended Council Action

• We would welcome council guidance regarding what role, if any, the planning committee shall have regarding the future of the siting of City Hall, possibly in a larger context of all city facilities.