General Meeting Minutes 3-10-2005

General Meeting

March 10th, 2005

7:00pm

Call to Order

Roll Call

Reading & Approval of Minutes

Public comment on Non-agenda Items

Public Comment on:

    1.    Adoption of Resolution 2005-03 Parks & Recreation Committee

    2.    Adoption of Resolution 2005-04 Giving Direction to Fire Department

    3.    Adoption of Resolution 2005-05 Reclassifying Planning Committee

    4.    Adoption of Resolution 2005-06 DRC Committee

    5.    Adoption of Resolution 2005-07 Library Board

    6.    Adoption of Resolution 2005-08 GVFD Committee

    7.    Adoption of Resolution 2005-09 CDBG Survey

New Business

            1. Publish Title 6.04 Road Maintenance Ordinance

            2. RFQ for Road Maintenance Contract

            3. Publish Addendum to Title 4, Section 04.14.200; Use of Proceeds

Unfinished Business

Committee Reports

    1.    Endowment Fund Committee Report

    2.    Marine Facilities Report

Call to Order at 7:07pm

Roll Call: Sandi Marchbanks, Becky King, Tim Gibson, Kim Heacox. Absent - Wayne Howell & Martha Romero

Reading of Minutes: Minutes read & approved.

Public Comment on Non-agenda Items:

Thomas Imboden announces his resignation as the president of the GVA and expresses his concern that the corporation will not be able to fulfill its responsibility to the community and the city. He went on to point out what he had done as the president of GVA. He then offered to bring his notes in for the City Council if they wanted them. He also stated that he would send a letter expressing his concerns about the GVA's ability to spend City funds appropriately.

Paul Berry presented a RFQ/Scope of work proposal between the National Park Service and the City. He asked that the City Council accept the proposal. Tim Gibson commented that he believed ash brought in for disposal required testing. Mike Taylor explained exactly what the testing is and that he would look into if was required or not. Ben Sadler asked who would be responsible for the testing if testing was required. Mike said he would look into that also. Sandi motioned to accept the proposal. Motion passed 4/0.

Public Comment on:

Sandi read the title of resolutions 2005-03 through 2005-09 and asked for any comments. Motion to adopt resolutions passed 4/0.

 Bill Brown asked if the Park's and Recreation Committee would include the beach area in their scope of business. Sandi explained that the resolution being adopted was for creating the committee. Bill Stated that the beach should be a priority and asked the City Council point the committee in that direction. Sandi said that the City Council would take this under advisement and thanked Bill for his comments.

Sandi then read resolution 2005-10. She then asked Bruce Tedtsen to talk for a moment about the JSL Group.

Bruce explained who was on the the Investment Advisory Committee (IAC) and spoke about how the money had been invested so far and what the Endowment fund ordinance called for. He then explained what the committee's options were and talked for a moment about the JSL Group and how they could invest the monies.

Sandi asked about the protection of the money. Bruce explained that it could not be fully protected. Sandi asked if would be protected if a lawsuit was brought against the City. Bruce stated that the City's insurance was the only protection against a lawsuit.

Becky asked if the goal of the IAC was to bring in $45000.00 a year. Bruce stated that he hoped for at least that. But he explained that we would need to bring a 10% return to get the 5% needed to reach that goal due to fees, etc. Becky commented that the return over the last two years was approximately $24000.00.

Richard Sirstad commented that it would be managed much closer by the JSL Group than it currently was.

Bruce read from the JSL Presentation booklet where and how the funds would be allocated. Richard commented that this was a very conservative plan.

Tim Gibson stated that he trusted the judgment of the committee and appreciated their comments.

Tim motioned to adopt the resolution. Motion passed 4/0.

Sandi commented on the Board of Games response to the community's letters and said that they would be opening the moose hunt on September 15th with alternating hunt days.

Unfinished Business:

Sandi explained that the GCN needed to form a committee and that Bruce and Nate needed more members. She explained that billing was being done and that money was coming in.

Sandi said that the GVFD had given us a corrected budget and that after reviewing, we realize that the GVFD is not a revenue generator, and that this is part of the reason we incorporated.

Tim asked if the City had enough revenue to make up for this. Ben said yes.

Rachel Parks asked who would be working on the 05/06 GVFD budget and whether or not these people had any accounting knowledge.

Sandi explained that the City Council had sent letters to the Fire Chief and GERVA about creating an administrative assistant, and that this person could possibly be part of that process.

Becky motioned to accept the corrected GVFD budget. Motion passed 4/0.

New Business:

Sandi explained that the road maintenance ordinance had been overlooked and explained that it would be posted around town for people to look over.

Bill Brown thanked the Council for all of their hard work and stated that he knows that it has been difficult and that he really admired all of the work that has been done.

Sandi explained that the Road Maintenance RFQ would be going out for bid on Friday, March 11th.

Sandi motioned that the City Council and the GVFD create a position of administrative assistant for the Fire Department. Motion passed 4/0.

Sandi explained that the addendum to Title 4 would not be discussed due to recent events with the GVA and that the City Council would look further into the matter before making any decisions.

Committee Reports:

Marine Facilities Mike Halbert talked about the possibility of Fish and Game building a new boat launch in Gustavus in 2006. He stated that he had also sent a letter to the Corps of Engineers about the possibility of them building a dock. He also said that some children at the school were also lobbying for the new dock.

Sandi explained that the City Council was still looking for a new council member. She then read the qualities the City Council was looking for. She then explained that there was a requirement of filling the position within 30 days but that Bill Rolfzen had stated that we just needed to get someone as soon as possible.

Sandi then explained that there had been comments made that the City Council was in violation of the law for not posting the agendas when the meetings were posted. She then pointed out that the law does not require that the agendas be posted.

Meeting adjourned @ 8:32pm.