General Meeting Minutes 11-9-2006
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APPROVED – 12/14/2006 Minutes for City Council General Meeting November 9, 2006 Call to Order: 7:00 PM Roll Call: Becky King John Nixon Ken Klawunder Kim Heacox Mike Atkins Sandi Marchbanks Wayne Howell – Absent Change to Agenda: Mayor Marchbanks made an announcement concerning a change to the agenda. Committee Reports will be at the beginning of the meeting, and Public Comment will come after New Business. She further explained that there is a form available on the front table for anyone who speaks during public comment on non-agenda items. The individual should fill out the form and turn it into the City Clerk. The matter will then be discussed at the next city council work session to determine what action the council will take. The council is hoping this process will insure everyone's opinions are appropriately considered. Approval of Minutes: Ken motioned to approve the minutes as read. Motion passed 6/0 Resolutions for Public Hearing: Resolution 2006-08 A Resolution of the City of Gustavus, Alaska creating penalties and fees for dumping or discarding tangible property at or upon the Salmon River Boat Harbor area and facility. John Nixon read Resolution 2006-08. He then made the motion “I move that a resolution be approved, Resolution 2006-08, that establishes civil penalties as recommended by the Marine Facilities Committee for violations of Municipal Code 8.06.07 and 8.07.03. Discussion followed. John Nixon spoke about how this penalty is a last resort, but that the council and city needed a tool for those folks who do not remove their property. Ken stated that it is essential we have something in place prior to any work that is going to happen at the harbor. Discussion followed on the fees, penalties and who would be enforcing and verifying the ownership of property left in the area. Roll call vote 6/0. Resolution 2006-07 A resolution in support of the Gustavus Disposal and Recycling Center’s (DRC) Recycling Equipment Grant Application to the Denali Commission’s Solid Waste Program FY 2006 RFP#2 Recycling Equipment –Materials Sorting, Storage & Backhaul Grant Program Becky King read Resolution 2006-07 She then made the motion “I move that we adopt a resolution in support of the Gustavus Disposal Recycling Center’s Recycling Equipment Grant Application to the Denali Commission’s Solid Waste Program FY06 RFP#2 Recycling Equipment –Materials Sorting, Storage & Backhaul Grant Program.” It was asked if there was any discussion on this resolution. There was none. Roll Call 6/0 Committee Reports: DRC – Report was given by Greg Strevler Road Committee – A report was given by Tom McLaughlin who had called two contractors for bids for an Interim Snow Plowing Contract due to the early arrival of snow this year. There were questions and discussion on the temporary snow removal bidding process and it was determined the interim snowplowing contract should be posted for five days to give everyone interested an opportunity to bid on the interim contract as well as the Annual RFQ, Snow Removal contract. Ken made the motion “I move that the interim snow plowing contract be reposted for 5 working days due to the special circumstances. The bids will be opened at 4PM Thursday, November16th at City Hall. The Interim Contract ends when annual snowplowing RFQ is let on the 24th of November. Roll Call vote 6/0 GVA – Report will be given in December Old Business: Report on status of Resolution 2006-01 – Ken talked about how the DOT shed site location, which was Priority 1, had become a problem due to probable contamination. Ken made the motion “ I move the council amend Resolution # 2006-01 changing the priority list of locations for the New Diesel Power Generation Module; 1st Priority – The area directly behind the DOT Maintenance building and; 2nd Priority – The area South and West of the DOT building, lands upon which the present Kindergarten building resides, and; 3rd Priority – The lands South and west of the National Park raised Septic and Drain Field area, and; 4th Priority – An area within Parcel #5, which lays Southwest of Hi Glen Road; All priorities are lands requested under the City's Municipal Entitlement. Roll Call 6/0 New Business: Recommendations for Municipal Entitlement Lands- Ken showed maps and what had been chosen. Ken made the motion “ I move the City Council of Gustavus submit maps and descriptions to DNR which identify lands requested as Municipal Entitlement; 1. Lands within the Salmon River Boat Harbor area as described and shown on the map of the area, Sub-Parcel A,B,C; and 2. Lands within Parcel #5 located South and West of HI Glen Road as described and shown on the map of the area; and 3. Lands described and shown on the three maps of Parcel#5 situated within Section 8 Township 40 S., Range59 E. Copper River Meridian near and behind the DOT building and SW of the National Park Housing. Discussion followed on the land picked and why certain land was not picked. Roll Call 6/0 Road Committees Recommendations for publishing RFQ – John made the motion “ I move that the City Council accept the snow plowing RFQ as presented by the Road Committee, and the RFQ be put out for public bidding November 10, 2006 with a bid opening by the City Council, at City Hall on November 24, 2006 at 9:00AM” Discussion followed. Roll Call Vote 6/0 Seeking Legal Council Pertaining to Issues Related to Energy Issues - John gave information pertaining to this issue. He then motioned “I move the city seeks (hires) legal council to represent the city in energy related issues” Ken asked if this is meant to be a part time issue. Mayor Marchbanks explained why we needed it. Roll Call Vote 6/0 Salmon River/Sports Fisheries Engineer’s Review of Plans for Boat Harbor – Ken made the motion “I move that we approve the minor alterations in the Salmon River Launch Ramp design as requested through and approved by the Sport’s Fisheries Review and also reviewed by the City Council in work session to include the following: 1. Easing of the grade 2. Addition of the vertical curve 3. Extension of the toe trench 4. Bullrail to replace cleats on the float, and 5. Utilizing 12” concrete planks and an 8 ft. wide float to be included as alternative bids. Roll Call Vote 6/0 Hiring Part-Time Grant Administrator – John made the motion “I move that solicitations be made to hire a part-time grant administrator to assist the city in furtherance of grants including but not limited to the Salmon River Ramp and Landing Project.” Discussion followed on what that person will be doing and how important it is. Roll Call Vote 6/0 Municipal Energy Assistant Grant – John gave information concerning this grant. He then motioned “I move that the City Council accept this MEAP Grant.” Mayor Marchbanks explained we received this grant last year, and that it had paid the electricity bills for the city buildings including the DRC, Library and also the Clinic. She stated that last year there had been a requirement that it go to the provider (Gustavus Electric Company), but that this year that was not a requirement. She stated what it was being put aside for. She explained that Martha Romero had helped with this. Roll Call Vote 6/0 Library Overdue Policy – Becky made the motion “ I move that we support them in this” She then explained why they were changing this and all the work that had to go into the old policy. Roll Call Vote 6/0 Five-Year Review of Strategic Plan – Kim gave the history of the Strategic Plan and what it is. He then motioned “ I move that the City of Gustavus formally review the Strategic Plan five years from now in 2011, to amend and update if desired, the priorities of the residents of Gustavus.” Discussion followed. Roll Call Vote 6/0 Ordinances for Amendments: Amending Ordinance to Change Order of Business – Mike gave information on this. He then motioned “ I move that we amend section 2.40.030 pertaining to the Order of Business for the monthly meetings to: The Committee Reports to be heard will come before Old Business, and Public Comment on non-agenda items to be heard will follow New Business effective January 1, 2007.” Discussion followed. Roll Call Vote 6/0. This will be voted upon at the December 14 public meeting. Amending the Ordinance to Require A Second on Motions- Mike gave information on why it would be a good idea to have seconds, and the importance of having them. Mike then motioned “I move that we amend Section 2.40.070 of the ordinance to require a second on all motions made effective January 1, 2007.” Ken said how appropriate it is. Roll Call Vote 6/0. This will be voted upon at the December 14 public meeting. Public Comment on Non-Agenda Items- None City Council Comments- Mayor Marchbanks announced the appointment of Chuck Gilpen will be on the Road Committee. She also announced that Bruce Tedtsen will chair the Marine Facilities Committee while Diane Klawunder is gone. She also spoke about the upgrades on the porches. Meeting adjourned at 8:38PM
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General Meeting Minutes 10-12-2006
