General Meeting Minutes 12-14-2006

APPROVED – 1/11/2007 With change

  Minutes of the 12-14-2006 City Council General Meeting

Call to Order: 7:00pm

  Roll Call:  Becky

                John

                Ken – Via phone

                Kim

                Mike

                Sandi

                Wayne – Via phone

  Reading and Approval of Minute: 

Minutes were read for the November 9, 2006 General Meeting. A motion was made and seconded to accept the minutes as read. Roll Call Vote 7/0

Minutes were read for the November 24, 2006 Special Meeting.  A motion was made and seconded to accept the minutes as read. Roll Call Vote 7/0

  Mayor’s request for agenda changes:  Later tonight there will be a vote to change the Gustavus City Ordinance related to the “Order of Business”.  We will use that order this evening again.  In addition, we will vote on accepting Resolution 2006-10 and 2006-11.

Committee Reports:

  Gustavus Visitors Association – Report given by Rachael Parks.  Request for Budget Amendment. 

  GVFD - Will give a report next month.

  Land Selection Committee– Report given by Ken Klawunder.

  Clinic- Report given by Melanie Heacox. 

  Announcement of City Council publication of the following Policies & Procedures.    Mayor Marchbanks explained that these Policies and Procedures would be out for the public to see.

         P&P on Writing the Gustavus Strategic Plan

        P&P on Gustavus Strategic Plan as a Guiding Document

        P&P Roll of the Gustavus Strategic Planning Committee

        P&P Responsibility of Boards, Commissions and    Committees

        P&P Endowment Fund Policy and Procedure - Amended

  Resolutions for publication -2

          Resolution 2006-10 A Resolution of the City of Gustavus adopting an alternative allocation method for the FY07 Shared Fisheries Business Tax Program and Certifying that this allocation fairly represents the distribution of significant effects of fisheries business activity in the northern southeast fisheries management area.

 Kim made the motion “I move that we accept Resolution 2006-10, A Resolution of the City of Gustavus adopting an alternative allocation method for the FY07 Shared Fisheries Business Tax Program and Certifying that this allocation fairly represents the distribution of Significant effects of fisheries business activity in the northern southeast fisheries management area.”

 Discussion followed on what this resolution is referring to.  Mayor Marchbanks explained the history of this resolution.

 Roll Call Vote 7/0

          Resolution 2006-11 A Resolution Certifying the Annual Certified Financial Statement of Revenues and Authorized Expenditures for the Year Ending June 30, 2006.

 Becky made a motion “I move the we accept Resolution 2006-11 A resolution Certifying the Annual Certified Financial Statement of Revenues and Authorized Expenditures for the Year Ending June 30, 2006”

 Discussion followed.  Becky explained why this is being passed at this time, and not earlier.  She discussed the finances of the city. 

Roll Call Vote 7/0

  Vote upon Amendment to Ordinance 2.40.030 – Order of Business:

Mike made a motion “ I move that we amend the section 2.40.030 pertaining to the Order of Business for monthly meetings to: the Committee Reports to be heard will come before Old Business and Public Comment on non-agenda items to be heard will follow New Business.  Both will be made effective January 1, 2007.”

Mayor Marchbanks explained why the council is making the change.

Roll Call Vote 7/0

 Vote upon Amendment of Ordinance 2.40.070 – Motions

Mike made the motion “I move the we amend Section 2.40.070 of the ordinance to require a second on all motions made.  This motion will be made effective January 1, 2007.”

 Discussion – None

Roll Call Vote 7/0

 New Business:

         Announcement of Snow Plowing Contract and what’s going on at this point in time.

  Mayor Marchbanks turned this over to Wayne.  Wayne stated that the contract had been awarded to Fairweather Construction.  Wayne explained that the budget had been expended at this time.  He talked about the process for amending the road maintenance budget.  He also discussed the cost of a call out to plow snow.  He then went on to discuss that Forest Service Receipt money will most likely not be available after this year.  

Non-Code Ordinance 2006-08-NC Road Maintenance budget amendment ….

Becky made the motion “I make a motion that the road maintenance budget for Fiscal Year ’07 be amended to move $9,000.00 from road maintenance expense to the snowplowing expense, in 3000.00 dollar increments.”  It was noted that it is done in $3000.00 increments, because that is the approximate cost of one call out for plowing city roads.  She then read the amended budget.

Discussion followed on what happens if these funds are expended, and why these amounts were used.  There was a question concerning the possibility of the city purchasing equipment to plow the city roads.  Discussion followed on that, and how if the forest service receipt program was not renewed what effect that would have on the proposed borough.  John expressed how the city could plow just the main roads, saving 8-9 miles of roads each time.  He suggested that the Road Committee look into this option.  

  Public Comment:  Mike Taylor stated we can not use ordinance to dictate how much snow falls.  He stated we have funding to plow all roads.  The plan has always been that we would reserve 10-20% for unexpected situation or high snow falls.  This money was not meant as a way to stretch out more years of maintenance and plowing. 

 Ken called for the question.

 Roll Call 7/0

 Public Comment on Non-Agenda Items

          Melanie Heacox read a letter concerning unsafe hunting, that was signed by Melanie Heacox, Eric & Lynette Hart, Bruce & Marianne McDonough. 

 City Council Reports:

         Mayor’s reports –  She commented on numbering of non-code ordinances.  She announced Becky King will be liaison to Clinic Board.  She made the announcement of new/old fire truck. She also announced that the grant that the DRC had applied for was approved. 

 City Clerk Reports –

 City Council Questions and Comments: 

  Ken commented on of the use of the DCCED Surveying grant. 

Ken, Kim, Becky, and John gave comments concerning the proposed borough, and the meeting with Barb Sheinberg. 

Discussion followed on this issue.

 Adjournment at: 8:44PM