General Meeting Minutes 4-12-2007
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APPROVED WITH CHANGES 5/10/2007 City Council Minutes City of Gustavus, Alaska General Meeting April 12, 2007 ____________________________________________________________
CALL TO ORDER A regular meeting of the Gustavus City Council was held on April 12, 2007 at 7:00PM at City Hall. Mayor Marchbanks called the meeting to order at 7:00PM Roll Call Comprising a quorum of the Council, the following were present: Ken Sandi John Mike Kim
Absent were: Becky King Wayne Howell
Addition to Agenda Policy & Procedure – Work Plan, Budget and Scoping Forms Resolution for the By Laws of the Marine Facilities
Reading and Approval of Minutes A motion was made by Councilmember Klawunder to accept the minutes. Motion was seconded by Councilmember Atkins. The minutes were approved with changes 5/0.
Ordinances for Publication: · Title 10 Land Acquisition and Disposal Mayor Marchbanks stated that these will be published for a month. She encouraged the community to read and if they had questions to ask. Mayor Marchbanks stated that if there are a lot of questions the city would request that the attorney attend the next council meeting.
Ordinances for Public Hearing: None
Resolution for Public Hearing:
· Resolution 2007-05 A Resolution by the Gustavus City Council approving the Marine Facilities Committee By-Laws
Mayor Marchbanks read the resolution. Councilmember Klawunder made the motion “I move we accept the resolution for the bylaws for the Marine Facilities Committee. The motion was seconded by John. Councilmember Nixon stated that the council is trying to bring consistency to the committees. Councilmember Klawunder said it provide a little structure. Mayor Marchbanks stated that the Road Committee would be working on theirs also. Roll Call Vote 5/0
City Council Policies & Procedures Published: · Policy & Procedure – Work Plan, Budget and Scoping Form Mayor Marchbanks explained that the council had been working on these a little at a time. She explained the policy to be published this evening, and also explained how these help the committees and the council to see what has been accomplished. The Policy and Procedure was read by Mayor Marchbanks. Councilmember Klawunder made the comment that this had been brought up several times and it was time to put this in writing. Discussion on some of the wording in the policy and procedure. Councilmember Klawunder made the motion “I move we accept the policy and procedure.” Councilmember Nixon seconded the motion. Roll Call vote 5/0
Committee Reports:
· GVFD- Report was given by Mark Berry – o Announced Mossy Mead had been hired. o Announced that the Fire Hall would have set hours each week. Questions and discussion followed report. · Land Committee- Report given by Ken Klawunder. Old Business: · Comments on Sheinburg/Borough April 10th meeting. Councilmemember Klawunder discussed the need to send 2 people into the informal meeting on May 2 in Juneau. Discussion on the meeting followed. Councilmember Klawunder suggested a teleconference with some of the other communities involved to find out their feelings. Discussion followed about how the vote to become a borough would work, and concerns about that vote. More discussion with questions followed. Bill Brown asked if the City Council had taken a position on this issue. Mayor Marchbanks gave comment that the council should discuss this at the next work session. Councilmember Klawunder commented he was surprised that the April 10th meeting was not packed.
New Business: · Non-code Ordinances reallocating money for Marine Facilities Committee
Mayor Marchbanks explained this non-code ordinance and why it was occurring. Councilmember Nixon made the motion “I move the City Council approve the non code ordinance number 2007-03NCO to amend the Marine Facilities budget to move $6,250.00 form the scrap metal barge expense account to maintenance and repair.” Seconded by Councilmember Klawunder. Discussion followed. Roll Call 5/0 · Discussion on developing a budget committee to help oversee the budget as it progresses through the year. Mayor Marchbanks talked about this request and its purpose. The council is looking for 3 people to be on this committee.
· Motion to hire Weed Construction as Project Engineer for the Salmon River Ramps Project. Ken made the motion “I move the City of Gustavus accept the proposal submitted by Weed Engineering and to hire the firm as Construction Administrator/Project Engineer for the Salmon River Ramp and Barge Landing Project” Seconded by Councilmember Atkins Discussion and questions followed. Roll Call Vote 5/0 · Motion to accept Fairweather Construction as low bidder for the Salmon River Ramps Project.
Councilmember Nixon made the motion “I move that construction contract for the Salmon River Launching Ramp & Barge Landing be for funding priority number 1 in the amount of $528,465.00 awarded to Fairweather Construction on or after April 13th contingent on all necessary documents being approved.” Seconded by Councilmember Klawunder Discussion followed with Councilmember Klawunder presenting a sheet that explained the funding and project. He explained where the funding was coming from and the break down of what grants were funding which portion of the project. He also described the basic bid and the alternates, and that this was a deductive bid, meaning that you started out with the basic bid and all alternates included and deducted from there. He gave the different amounts of the basic + the different alternatives. It is the recommendation of the Marine Facilities to fund the basic bid and all alternatives. Roll Call Vote: 5/0
· Motion to expand the Salmon River Construction project to include tree transplanting for DRC.
Councilmember Klawunder made the motion “I move the City of Gustavus hire Fairweather Construction & Rentals to provide the “Scope of Services” stated within the Tree Extraction & Planting and Storage Preparation Project for the sum of $3,710.00; an amount that still remained in the DCCED Grant.” Seconded by: Councilmember Nixon Councilmember Klawunder explained what this project was about. He said the trees in the project area will be moved and will be placed around the DRC site. The DRC will supply 2 volunteers to help plant and water these plants. The other part is a storage area at the Boat Harbor for long term storage. That area will have a fee for storing boats in this location. Roll Call Vote – 5/0
· Discussion to allocate funding to bridge the slough at the DRC/Boat Harbor land.
Mayor Marchbanks discussed why this need had come up. She discussed the location for this bridge and where it would lead to. Councilmember Klawunder gave comment on his discussions with Morgan DeBoer. Discussion followed concerning that area. Diane gave comment about the correct process for the CRMA.
Public Comment on Non-Agenda Items: None
Public Comment on Non-Agenda Item Form received from Lois Nixon about Clinic
City Council Comments:
· Councilmember Heacox gave comment regarding bank stabilization at City Hall. He also talked about how the city is in discussion with DNR about the river bank by City Hall and the river bank by the former Bailey property. He explained his conversations with DNR and the options that they had put forth. Councilmember Nixon gave comment about how this could be complicating future permits for the residence of Gustavus. · Mayor Marchbanks gave commented on the request by the Library Committee that Anne Gibson and Barb Brunno be placed on their committee. · Mayor Marchbanks said Greg Streveler would be coming back from his leave of absence from the Planning Committee. · Mayor Marchbanks gave comments on the progress of a new dock. · Councilmember Klawunder gave comment on DCCED. Executive Session: None With no further business before the council, the meeting adjourned at 8:55PM
____________________________________ Sandi Marchbanks, Mayor ______________________________________ Attest: Kapryce Manchester, City Clerk
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