General Meeting Minutes 9-13-2007
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General Meeting September 13, 2007
Call to Order: A general meeting of the Gustavus City Council was held on September 13, 2007 at 7:00PM. Mayor Marchbanks called the meeting to order at 7:04PM.
Roll Call: Comprising a quorum of the Council the following were present- Mayor Marchbanks Vice Mayor Howell – via teleconference Council Member Atkins Council Member Heacox Council Member King Council Member Klawunder Council Member Nixon
Reading & Approval of Minutes: Minutes from the August 9, 2007 General Meeting were read by the City Clerk. Motion: Council Member Nixon moved to accept the minutes as read. Seconded by: Council Member Atkins
ROLL CALL VOTE ON MOTION: Yes: Atkins, Heacox, Howell, King, Klawunder, Marchbanks, Nixon Motion Passes 7/0
Minutes from the August 16, 2007 Special Meeting were read by the City Clerk. Motion: Council Member Klawunder moved to accept the minutes to the special meeting. Seconded by: Council Member King
ROLL CALL VOTE ON MOTION: Yes: Atkins, Heacox, Howell, King, Klawunder, Marchbanks, Nixon No: None Motion Passes 7/0
Committee Reports: § GCN - Report given by Bruce Paige § DRC - Report given by Greg Streveler Comments from Karen Taylor, Council Member Nixon, Vice Mayor Wayne Howell.
§ Marine Facilities – Report given by Diane Klawunder Comments and questions from Council Member Nixon and Mr. Tim Gibson.
City Council Policies and Procedures: None
Ordinances for Public Hearing: § 2007-13NCO A ordinance for the City of Gustavus providing for the amendment of the Marine Facilities Budget for FY08. Mayor Marchbanks read the Non-Code Ordinance. The Mayor stated that the council would be holding a special meeting at the start of the work session next week.
Resolutions: § Resolution 2007-11 A resolution requesting FY08 PILT Grant Monies. Resolution 2007-11 was read by Mayor Marchbanks. Motion: Council Member Nixon moved that we pass resolution 2007-11. Seconded by: Council Member Heacox
ROLL CALL VOTE ON MOTION: Yes: Atkins, Heacox, Howell, King, Klawunder, Marchbanks, Nixon No: None Motion Passes 7/0
§ Resolution 2007-12 A resolution approving the Road Committee By-Laws Resolution 2007 was read by Mayor Marchbanks. Motion: Council Member Nixon moved that we accept Resolution 2007-12. Seconded by: Council Member Atkins
Motion to Amend: Council Member Nixon moved that we change the first whereas from special to standing committee. Seconded by: Council Member Klawunder
ROLL CALL VOTE ON MOTION TO AMEND: Yes: Atkins, Howell, King, Klawunder, Marchbanks, Nixon No: Heacox Motion To Amend Passes 6/1
ROLL CALL VOTE ON AMENDED MAIN MOTION: Yes: Atkins, Howell, King, Klawunder, Marchbanks, Nixon No: Heacox Amended Main Motion passes 6/1
Old Business: None
New Business: § Clarification on funding source for Change Order #2 on Salmon River Harbor gravel spreading. Mayor Marchbanks explained the agenda item. Motion: Council Member Nixon moved that we clarify that funding to include monies to be taken from our grant and not solely from the EDA. Seconded by: Council Member Klawunder Council Member Nixon explained that at the June 2007 meeting a motion had been passed that did not specifically say that the funding was coming from EDA, but that the discussion leading up to it had implied that. The Council wanted to clarify the funding source.
Motion to Amend: Council Member Klawunder moved to amend the motion to add legislative grant instead of grant. Seconded by: Council Member King
ROLL CALL VOTE ON MOTION TO AMEND: Yes: Atkins, Heacox, Howell, King, Klawunder, Marchbanks, Nixon No: None Motion To Amend Passes 7/0
ROLL CALL VOTE ON AMENDED MAIN MOTION: Yes: Atkins, Heacox, Howell, King, Klawunder Marchbanks, Nixon No: None Amended Main Motion Passes 7/0
§ Correction of Road Maintenance Committee to Road Committee Mayor Marchbanks read the agenda item. Motion: Council Member Howell moved to amend all Gustavus documents be they ordinance, resolutions or policies to state Road Committee for that committee. Seconded by: Council Member Klawunder
ROLL CALL VOTE ON MOTION: Yes: Atkins, Heacox, Howell, King, Klawunder, Marchbanks, Nixon No: None Motion Passes 7/0 § New Road Standards Policy & Procedures Mayor Marchbanks read the agenda item. Vice Mayor Howell explained the New Road Standards Policy & Procedures and stated that they had been out for public comment for the last month. He then asked the Road Committee Chairperson Kim Ney to read the additional public comments that had been incorporated into the new standards by chapter and paragraph. They were then read by her. Motion: Vice Mayor Howell moved to adopt the Road Standards Policy as published with the additions that Kim read. Seconded by: Council Member Klawunder
Motion to Amend: Council Member Klawunder moved to amend the motion to read the New Road Construction Quality Standards as it is on the document. Seconded by: Council Member Atkins Discussion followed.
ROLL CALL VOTE ON MOTION TO AMEND: Yes: Atkins, Heacox, Howell, King, Klawunder, Marchbanks, Nixon No: None Motion to Amend Passes 7/0
ROLL CALL VOTE ON AMENDED MAIN MOTION: Yes: Atkins, Howell, King, Klawunder, Marchbanks, Nixon No: Heacox Amended Main Motion Passes 6/1
§Repair of Rink Creek Road Mayor Marchbanks turned the meeting over to Vice Mayor Howell. The Vice Mayor explained the need for the repairs. Motion: Vice Mayor Howell moved that we approve the bid proposal for Rink Creek Road. Seconded by: Council Member Nixon Discussion and questions followed.
ROLL CALL VOTE ON MOTION: Yes: Atkins, Heacox, Howell, King, Klawunder, Nixon No: None Recused: Mayor Marchbanks Motion Passes 6/0 with 1 recused
§ Acceptance of Snow Plowing Bid Motion: Council Member King moved that we accept the ’07-’08 low bid for snow plowing made by Glacier Bay Construction. Seconded by: Council Member Klawunder Discussion and questions followed.
ROLL CALL VOTE ON MOTION: Yes: Atkins, Heacox, Howell, King, Klawunder, Nixon No: None Recused: Mayor Marchbanks Motion Passes 6/0 with 1 recused
§ Public Comment on Proposed Regulation for Salmon River Boat Harbor Comments were taken from Mr. Tim Gibson. Questions and discussion followed.
Council Comments § Mayor Marchbanks announced that there are Road Committee vacancies and that the filling of the committee seats would be finalized as soon as possible. § Mayor Marchbanks stated that there had been a letter from the Library Board accepting Carolyn Elders resignation § Mayor Marchbanks announced the tentative plan for a dedication of the Boat Harbor on October 1st. § Council Member Klawunder stated that the acceptance of the survey for the Boat Harbor was on hold because of a 1923 agreement granting a property owner access to the river. Council Member Klawunder discussed the survey instructions for the municipal entitlement land. § Council Member Nixon stated that it was nice to have a dock in the river.
Public Comment on Non-Agenda Items: § Mr. Greg Streveler asked if a letter had been received concerning the naming of the Boat Harbor and if that was on the agenda tonight.
Executive Session: None
With no further business before the council the meeting was adjourned at 8:39PM.
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Special Meeting Minutes 8-16-2007
