General Meeting Minutes 12-13-2007
City Council General Meeting
December 13, 2007
Call to Order: A General Meeting of the Gustavus City Council was held on December 13, 2007 at 7:00PM.
Roll Call:
Comprising a quorum of the Council the following were present-
Mayor Klawunder
Vice Mayor Marchbanks
Council Member Atkins
Council Member Berry
Council Member Nixon
Council Member Unkel
Council Members not in attendance-
Council Member Howell - Absent/Excused
Reading & Approval of Minutes:
Minutes from the November 8, 2007 General Meeting were read by the City Clerk.
Motion: Vice Mayor Marchbanks moved to accept the minutes.
Seconded by: Council Member Unkel
ROLL CALL VOTE ON MOTION:
Yes: Atkins, Berry, Klawunder, Marchbanks, Nixon, Unkel
No: None
Motion Passes 6/0
Minutes from the November 15, 2007 Special Meeting were read by the City Clerk.
Motion: Vice Mayor Marchbanks moved to accept the minutes.
Seconded by: Council Member Atkins
ROLL CALL VOTE ON MOTION:
Yes: Atkins, Berry, Klawunder, Marchbanks, Nixon, Unkel
No: None
Motion Passes 6/0
Mayor’s Request For Agenda Changes:
§ Harbor Policy Removed from Agenda
§ Rules and Regulation for commercial use at Harbor removed from Agenda
§ Consent Agenda Item Library Job description removed from Agenda
Committee Reports:
§ GVFD – Report given by Mark Berry
§ Lands Committee – Report given by Ken Klawunder
§ GVA – Report given by Rachael Parks
§ Borough Ad Hoc – Report given by Dan Zobrist on December 7, 2007 meeting.
Consent Agenda:
1. Accept resignation of the Land Committee Chair, Ken Klawunder.
2. Accept resignation of Bruce Tedtsen from Marine Facilities.
Motion: Council Member Unkel moved to pass the consent
agenda.
Seconded by: Vice Mayor Marchbanks
ROLL CALL VOTE ON MOTION:
Yes: Atkins, Berry, Klawunder, Marchbanks, Nixon, Unkel
No: None
Motion Passes 6/0
Ordinances for Publication:
§ 2007-15NCO An ordinance for the City of Gustavus providing for the amendment of the budget for FY08
Motion: Council Member Atkins moved to publish NCO
Number 2007-15NCO GVFD; an ordinance for the City
Of Gustavus providing for the amendment of the GVFD budget for Fiscal Year 2008.
Seconded by: Vice Mayor Marchbanks
ROLL CALL VOTE ON MOTION:
Yes: Atkins, Berry, Klawunder, Marchbanks, Nixon, Unkel
No: None
Motion Passes 6/0
§ 2007-16 An ordinance for the City of Gustavus providing for the amendment of Title 10
Motion: Council Member Atkins moved the City Council publish ordinance 2007-16, an ordinance for the City of Gustavus providing for the Amendment of the Title 10, property acquisition and disposal. This amendment will change sections 10.04.02 and 10.01.01 and will allow for the addition of section 10.06.07.
Seconded by: Vice Mayor Marchbanks
Discussion followed.
ROLL CALL VOTE ON MOTION:
Yes: Atkins, Berry, Klawunder, Marchbanks, Nixon
No: Unkel
Motion Passes 5 Yes/1 No
Ordinances for Public Hearing:
§ NCO 2007-14NCO An Ordinance for the City of Gustavus providing for the amendment of the budget for Fiscal Year 2008
Public Hearing: With no one wishing to be heard, the public hearing was closed.
Motion: Council Member Unkel moved that we pass NCO number 2007-14NCO for the DRC and ordinance for the City of Gustavus providing for the amendment of the budget for Fiscal Year 2008.
Seconded by: Council Member Nixon
Discussion followed.
ROLL CALL VOTE ON MOTION:
Yes: Atkins, Berry, Klawunder, Marchbanks, Nixon, Unkel
No: None
Motion Passes 6/0
Resolutions:
§ Resolution 2007-16 Adoption of “Policy on Policy”
Vice Mayor Marchbanks read Resolution 2007-16
Motion: Council Member Berry moved that the City Council adopt Resolution 2007-16 that provides for the adoption of the “Policy on Policy”.
Seconded by: Council Member Nixon
Discussion followed.
ROLL CALL VOTE ON MOTION:
Yes: Atkins, Berry, Klawunder, Marchbanks, Nixon, Unkel
No: None
Motion Passes 6/0
§ Resolution 2007-15 A Resolution certifying the Annual Certified Financial Statement of Revenues and Authorized Expenditures for the Year Ending June 30, 2007.
Vice Mayor Marchbanks read Resolution 2007-15
Motion: Vice Mayor Marchbanks moved that we pass Resolution 2007-15 and send the supporting documentation to Alaska Department of Commerce, Community and Economic Development.
Seconded by: Council Member Nixon
Discussion followed.
ROLL CALL VOTE ON MOTION:
Yes: Atkins, Berry, Klawunder, Marchbanks, Nixon, Unkel
No: None
Policy for Publication:
§ Harbor Policy – Agenda Item removed from Agenda
Unfinished Business:
§ Rules and Regulations – Agenda Item removed from Agenda
§ Library Shelving Project
Public Comment given by:
George Jensen
Council Member Berry declared a conflict of interest.
Mayor Klawunder ruled that Council Member Berry did have a conflict of interest, and will not vote.
Motion: Vice Mayor Marchbanks moved that we accept the Libraries recommendation to accept Mark Berry’s bid of $6,250.00 for the Library Shelving Project.
Seconded by: Council Member Nixon
Discussion followed.
ROLL CALL VOTE ON MOTION:
Yes: Atkins, Klawunder, Marchbanks, Nixon, Unkel
No: None
Recused: Berry
Motion Passes 5/0 with 1 recused
New Business:
§ RFQ for the Road Maintenance Contract
Public Comment given by:
Kim Ney
Vice Mayor Marchbanks declared a conflict of interest.
Mayor Klawunder ruled that Vice Mayor Marchbanks did have a conflict of interest, and will not vote.
Motion: Council Member Unkel moved that we accept and post the RFQ for the Road Maintenance Contract.
Seconded by: Council Member Nixon
Discussion followed.
ROLL CALL VOTE ON MOTION:
Yes: Atkins, Berry, Klawunder, Nixon, Unkel
No: None
Recused: Marchbanks
Motion Passes 5/0 with 1 recused
§ Hiring of Independent Engineer for Hydro Project
Mayor Klawunder explained the history concerning the project.
Public Comment given by:
Jim Healy –
Motion: Council Member Nixon moved that the City Council investigate the hiring of an independent engineer using the administration funds in the $300,000.00 grant to prepare a progress report for the Falls Creek Hydro Project for the City of Gustavus.
Seconded by: Council Member Berry
Discussion followed.
ROLL CALL VOTE ON MOTION:
Yes: Berry, Nixon
No: Atkins, Klawunder, Marchbanks, Unkel
Motion Failed 2 Yes/4 No
§ Library Board By-Laws Adoption
Motion: Vice Mayor Marchbanks moved that we accept the Library Board By-Laws with the following amendments:
Section 1.1 ...Members of the Board will be appointed by the Mayor and ratified by the City Council, ratified is what I would like added to that.
Section 1.2 …The City Council Liaison appointed to the Board by the Mayor may serve as an Alternate and, as Alternate, may serve to establish a quorum, if needed, in the absence of Board Members. The Liaison, serving as Alternate may make and second motions and vote when establishing a quorum. Then leave off the rest of the sentence…
Section 1.5 Third Paragraph down: Whenever possible, Board Members should give proper notice of their absence to the Board Chair within a reasonable time prior to the meeting.
Seconded by: Council Member Berry
Discussion followed.
George Jenson requested that public comment be taken.
Public Comment given by:
George Jensen
City Council discussion followed.
Motion to Amend: Mayor Klawunder moved to amend the motion to include Section 1.2 there is an exclusion of everything from the city council liaison appointed down to the bottom of that paragraph be eliminated.
Seconded by: Council Member Unkel
Motion: Council Member Unkel moved that we table this document until a date certain of the next meeting.
Seconded by: Council Member Atkins
Discussion followed.
ROLL CALL VOTE ON MOTION TO TABLE:
Yes: Atkins, Klawunder, Nixon, Unkel
No: Berry, Marchbanks
Motion to Table Passes 4 Yes/2 No
§ Letter supporting the DCCED survey
Mayor Klawunder explained the letter.
Public Comment: There was no one who wished to be heard.
Motion: Council Member Berry moved that the City Council mail out the form letter to the recipients of the DCCED survey.
Seconded by: Council Member Unkel
ROLL CALL VOTE ON MOTION:
Yes: Atkins, Berry, Klawunder, Marchbanks, Nixon, Unkel
No: None
Motion Passes 6/0
§ Library request to move committee meeting back to the Library
Mayor Klawunder gave comment that this would not come to a vote, and gave additional comment as to the Library Board moving back to the Library with conditions attached.
§ Library Professional Services Contract for Computerization of books
Public Comment given by:
George Jensen
Karen Taylor
Motion: Vice Mayor Marchbanks moved that we accept the Library’s recommendation that a notice for a contract for Professional Services for the computerization of books be published and posted in three areas of notice in the Gustavus area.
Seconded by: Council Member Unkel
Discussion followed.
ROLL CALL VOTE ON MOTION:
Yes: Atkins, Berry, Klawunder, Marchbanks, Nixon, Unkel
No: None
Motion Passes 6/0
§ Formal Acceptance of Salmon River Launching Ramp & Barge Landing Project
Public Comment: There was no one who wished to be heard.
Motion: Vice Mayor Marchbanks moved that we certify that the Salmon River Launching Ramp and Barge Landing Project is complete and that we accept the project.
Seconded by: Council Member Unkel
Discussion followed.
ROLL CALL VOTE ON MOTION:
Yes: Atkins, Berry, Klawunder, Marchbanks, Nixon, Unkel
No: None
Motion Passes 6/0
§ GVFD Payment for EMT/ETT Class
Public Comment: There was no one who wished to be heard.
Motion: Council Member Atkins moved that the City of Gustavus pay Lucy Tate $2,044.60 for her EMS training class.
Seconded by: Vice Mayor Marchbanks
ROLL CALL VOTE ON MOTION:
Yes: Atkins, Berry, Klawunder, Marchbanks, Nixon, Unkel
No: None
Motion Passes 6/0
§ Mayor’s Report
- Mayor Klawunder stated that City Committees need members, and asked that if those in attendance knew of anyone to contact the Mayor or Committee Chair.
- Meeting with the Mayor was a success.
- Athena Logan DCCED will be here January 17th with follow up January 18th.
§ City Clerk Report
- Council Attendance Reports
- Budgetary “Profit & Loss”
§ City Council Questions & Comments
- Council Member Nixon commented that as of 4:00PM the Powerhouse Generator Module was in use.
- Council Member Berry thanked the Mayor for resolving the Committee meeting place location.
§ Public Comment on Non Agenda Items: None
Adjournment:
With no further business before the Council the meeting was adjourned at 8:50PM.
Previous:
Special Meeting Minutes 11-15-2007
