Capital Request
How to request funding for a one-time project or purchase
What is a capital request?
For city of Gustavus budgeting purposes it is
any one-time request for funding...
...whether it is a simple single-item purchase or a major multi-year project involving multiple purchases and contracts for construction or services. Note this definition is broader than the one used for the state's capital improvement project (CIP) program; that's so the same process can be used for all funding sources. Examples: A piece of machinery, a contract for a service, or any construction or renovation. A capital request may be used to solicit funding from the state's CIP program, the City of Gustavus Endowment Fund Grant Program, City of Gustavus reserves, or other funding sources.
What is not a capital improvement project? Any recurring expenditure is an operational expense, not a capital expenditure. Examples: a new permanent employee, in increase in the annual budget for supplies.
How and when do I submit a capital request?
Capital requests are part of the annual planning procedure; see Getting Started and the Annual Planning Policy and Procedure.
- Submit capital requests for the coming fiscal year to the city clerk by November 30 each year together with your annual work plan.
- Submit additional requests and revised work plans at other times as needed.
- Complex projects require additional planning; see the project scoping form.
What is in a capital request and how does it look?
Your capital request must be no more than two pages longand contain the following elements:
| Element | Explanation | Example | ||||||||||||||||||||||||||||||||||||||||||||||||
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| Title | Communications Tower |
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| Contact(s) | Name, phone number, and e-mail address of the person(s) who can answer questions about the request and who will be responsible for the purchase or project if approved. | Nathan Borson, 907-697-2313, nate@borson.net |
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| Description | A very brief (one sentence or less) description of what is
being requested. Include the location if applicable. |
40' communications tower located in the Falls Creek Hydro project
area will provide community-wide wireless broadband Internet access,
improved emergency communications, and other communication
services. |
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| Purpose and Need |
Justify the request by explaining why it is needed and how it will
benefit the community. Include a reference to the Strategic Plan if
applicable. |
This project would make possible broadband Internet access well
known to stimulate economic development and was therefore identified as
a high-priority project in the 2005 Gustavus Strategic Plan. The
Gustavus Volunteer Fire Department has expressed strong interest in
using the tower site for its repeater to improve the range and
reliability of its radio network. The facility could also greatly
improve cell phone coverage and would be made available for other
communication needs. |
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| Business Plan |
Explain how the purchase or project will be supported. Be sure to
include
|
The facility would be owned by the City of Gustavus and managed by
its Gustavus Community Network committee and administrator (GCN).
Operational and maintenance costs estimated at $500/year would be paid
for by GCN from subscriber fees and by any other users of the facility.
There would be no need or request for ongoing taxpayer support from the
city or state. Permitting would be completed by 1/1/09. Bidding and contracting would be complete by 3/1/09. Construction would be completed by 5/1/09. |
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| Budget |
How much is being requested? Identify funding sources and status
including local sources, matching funds, and in-kind donations. |
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| History |
List any similar prior requests. Include any relevant resolutions
of support from the City of Gustavus. |
This is the first funding request for this project. |
Previous:
Project Scoping Form
